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Faciliities

Facilities Features

all the tools you need

CHOOSE THE RIGHT PLAN FOR YOUR BUSINESS

With or without your own workshop

ASSET MANAGEMENT
SOFTWARE

Assetminder’s Facilities maintenance software is an efficient way to schedule all your general and preventative building maintenance. It manages the upkeep of electrical, fire, plumbing, security & safety systems. Assetminder lets you organise and view your facilities in an intuitive hierarchy, and assign managers to specific buildings and assets.

TOP FUNCTIONS INCLUDE:

  • Total cost of ownership (asset management)
  • Compliance, Driver inspections & Maintenance planning
  • Tyre management
  • Maintenance workshop management
  • Vendor Management

WORKSHOP MANAGEMENT
SOFTWARE

Take the paper out of workshop management. Simply allocate jobs to your fitters, they can either scan the jobcard or clock on directly via their smartphone or tablet (no typing required), your fitters time and parts used are automatically added with costs against the asset building your invoice (internal or external), once the job card is signed off your accounts package is updated and a copy of the transaction automatically goes against the asset history.

TOP FUNCTIONS INCLUDE:

  • Job cards
  • Stock and purchase ordering
  • Compliance, Maintenance planning & inspections
  • Mobile for off site work
  • Labour control tools

FEATURE BY FEATURE

Assetminder Features, Information and Overview

Work Orders / Job Cards

Provide fitters with detailed work instructions created from standard job lists. Attach pictures, manuals or files to job cards. Track fitter time, parts and supplies consumed. Add completion notes and even print to paper. Automate email notifications to fitters. Make and reuse lists of task or procedures.

System Integration

Assetminder will integrate with most accounting systems including Sage & SAP. It will also integrate with most telematics systems and fuel management systems.

Customer Information Portal

Workshops can provide secure online access for their fleet customers to their complete vehicle history in realtime. Customers can access their vehicle information via a web browser, no additional software is required. Customers can also access their maintenance & inspection schedule through the portal.

Predictive Maintenance Planner

A fleet maintenance & compliance planning system which automatically schedules inspections and maintenance based on pre-defined parameters, generates and distributes automatic reminders via SMS, email or letter, and distributes reports for transport planning, detailing vehicles due for their DVSA test, service, maintenance or inspection.

Standard Reports

Assetminder offers a library of standard maintenance management reports or use the report writer to unlock all your maintenance data to create actionable custom reports. Automatically generate and send reports at regular scheduled intervals. Create custom printable list views of assets, job cards, schedules and more.

Accident Reporting

Store all key information relating to accidents including: driver, vehicle involved, date, time, location and any police involvement. Record information on damage details, repair quotations and photos required for insurance claims. Accident information can be allocated to job cards. Report trends on accidents by driver, vehicle or day.

Mobile Application for Off-Site Work

Assetminder’s mobile fitter software gives you complete access to all the tools you need from your laptop or tablet. Quickly scan an asset barcode or QR code to pull up the asset record, and create a jobcard while you’re on location. The completed jobcard automatically updates the main Assetminder system and when you are back in coverage.

Tyre Management

Manage all tyre related activities from purchasing, fitting and trips to removal and refitting. Maintains a full audit trail of tyre life cycle and associated costs. Helps streamline purchasing of tyres and provides analysis of tyre usage trends.

Driver Management

Manage all information about your drivers; licence details, accident history, endorsements, average MPG, etc. Keep detailed records including custom fields, photos and documents. Set reminders for important dates like license renewals or drug tests. Assign drivers to vehicles and maintain assignment history.

Multi-Asset Management / Vehicle History

24 x 7 secure access to vehicle or asset maintenance history from any browser, ensuring 100% compliance at all times.

Maintenance Inspections

Customisable, DVSA compliant, electronic inspection software which runs on PCs, tablets & smart phones. Easy to use, add photos & text, integrates with 3rd party workshop systems.

Warranty Tracking

If a part needs to be replaced within the warranty period, an alert is raised & a request for a credit note can be sent to the supplier. Warranty returns are recorded & managed, resulting in significant savings on replacement parts.

Inventory Management / Purchase Orders

Manages stock returns, warranty replacement, low stock triggers, sales orders, purchase orders & invoicing whilst providing full reporting functionality.

QR Codes & Bar Coding

Integrating barcodes into a stock room will enhance the parts inventory management process resulting in more accurate stock counts, reduced data entry, and enhanced work order completion times.

Text & Email Reminders

Send automatic reminders regarding scheduled maintenance or inspections to external and internal parties via email or text message.

Vendor Management

A secure portal allowing 3rd party contractors provide real-time updates of work completed whilst updating the vehicle history file. It also can give them visibility of the maintenance planner in order to schedule their resources. Real-time data means the vehicle is available for use immediately on completion of work by contractors.

Reporting Dashboard

Completed driver daily check reports are uploaded to a central dashboard, for management review. Outstanding reports are flagged for follow up, whilst defect reports are uploaded to the planner and scheduled for repair or replacement.

Our Fleet Management Software puts you in control